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What is the Item Status?

About the item status

The status of an Item indicates if it is ready for use. The Item Status can be found in the Details menu, above the Item Reference. There are 3 status options: Published, Unpublished or Archived.

  • Unpublished: The status of every new Item is set to Unpublished and should remain Unpublished until ready for testing. Unpublished Items in the Item List will be indicated by .
  • Published: Only Published Items can be used in an Assessment. When Items are ready to be used in assessments and have passed QA the status should be changed to Published. Published Items in the Item List will be indicated by .
  • Archived: When the status has been changed to Archived this means a soft delete. The Item will still exist but no longer be present in Item List or in any searches unless Archived Items have been searched for. There is no way to remove an Item completely. As Item References must be unique it is not possbile to create a new Item with the same Reference as an Archived Item. In this instance it is recommended to rename the Archived Item.  

Learn more about how to change the Item status using the Author Site sidebar, or by using Bulk Updates.

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